If you are considering anything beyond mere repair or maintenance
on the exterior of your home and/or property including an existing deck,
sunroom, fence, patio, driveway, retaining wall, planter or other structure
on your lot, the Subdivision's Indenture
requires a Home/Property Improvement Application be submitted to the Board
of Trustees for approval before work begins. Best advice,
or when in doubt, submit an application - better to apply than be stopped
in mid-project. Projects undertaken without approval carry liability under
Article IV section 5 of the Indenture.
A copy of the Meadowbrook Farm/Clarkson Estates
Home/Property Improvement Application can be downloaded by clicking
here. Please note that you should receive two pages when you click
the link. Please be sure you print and complete all applicable pages.
In order to view the form, you need to have
a copy of Adobe's Reader software. To download the free software,
or click the Adobe Icon below:
Home/Property Improvement Applications
are also available by writing to the Board of Trustees (see Contact Info).
Filling Out the Application (Applies to all Improvements)
The Board of Trustees
responds to each Home/Property Improvement Application it receives. It
is possible that changes may be requested, so please submit your application
well in advance of your intended project start date. Please remember that
items which do not always require zoning/building permits such as: patios,
driveways, retaining walls (under 2 feet in height) do require Home/Property
Improvement Applications and approval from your Board of Trustees.
- If City Zoning and County Building Permits are NOT Required:
- Download a Home/Property Improvement Application and project specific instructions
from the web site or request them from the Board of Trustees.
- Complete the one-page application.
- Using a copy of your lot survey, draw the outline of the proposed improvement,
approximately to scale, on your copy of your lot survey. Please
use a straight edge, red or blue ink, and indicate all dimensions.
- Attach a copy of your plans, specifications, and proposal(s) that either
you or your contractor developed.
- Return the completed application along with the copy of your survey showing
the improvement and the plans and specification as mentioned above
to the Board of Trustees at the address shown on the application.
- If City Zoning and/or County Building Permits ARE Required:
- Complete items 1 through 5 as shown above (as if permits were not required) with
the following exceptions:
- Once you receive the permits from the City of Chesterfield and/or
St. Louis County, send a copy of the permits to the Board of
Trustees at the address shown on the Home/Property Improvement
Application. Remember, even if you received
permits from the City or County you must still receive approval
for your project from the Subdivision’s Board of Trustees
before work on your project begins.
- The City of Chesterfield sometimes requires a written Subdivision
Trustee Acknowledgement as a requirement for permit application
to the City of Chesterfield. If you are required to submit an
acknowledgement to the City of Chesterfield, complete all the
steps shown above prior to submitting your permit to the City.
The Board of Trustees will return an acknowledgement so that
you can file your permit with the City. Remember,
the acknowledgement that you receive from the Board of Trustees
is NOT approval for your project from the Board.
It is simply an acknowledgement that you have submitted your
project to the subdivisions Board of Trustees. You must
still get approval for your project from the Board of Trustees
prior to starting your project.
Remember: The Board of Trustees has 30 days from receipt of a completed application package
to evaluate the proposed work. Written approval is required from your Board of
Trustees before work can begin.
The Specific Projects page contains
additional information on completing the application for your particular