Meadowbrook Farm / Clarkson Estates
Annual Subdivision Meeting
October 30, 2008
- The meeting was called to order at 7:34pm at Kehrs Mill Elementary School. Present were trustees
Don Baird, Meredith McMindes, Michael Olszewski, and Mark Stolzenburg. Also present were two representatives
from Monarch Fire Protection District, Andy Stecko and Nick Smith. The following homeowners attended the
meeting: Lincoln & Darcy Capstick, Marilyn Hixson, Frank Rybak, Ryan Castanho, Casey Pfarr, Beverly Stahlberg,
Scott Eiler, John Nozka, Bill Loebig, Gary Shannon, John Walters, Don Willits, and Kim Utz.
- Mark opened the meeting by introducing the Board. He thanked homeowner Kevin Pfarr who updated the website
and Pete Stratte who informed neighbors when the common ground holes were filled. Mark also thanked homeowner
Carey Earnhardt for planting mums in front of the Clarkson Estates signs. The Board appreciated all the time and
energy spent by these homeowners.
- Andy Stecko, Shop Steward for the Monarch Fire Protection District, and Nick Smith, also from the MFPD gave a
brief presentation of the community outreach programs that the department runs for people in Chesterfield. These
- CPR training classes on the 3rd Tuesday of each month - FREE
- Car seat installation education by appointment
- Smoke detector testing and evaluation
- "Vial for Life" stickers that go on the doors of the elderly or people with advanced medical needs. EMS workers
see the sticker and know that an updated list of medical conditions, medications and allergies is posted on the
person's refrigerator. This allows EMS to treat them as accurately and efficiently as possible.
If homeowners have any questions or want to sign up for classes, they can call (314) 514-0900 ext. 311 or visit
the website: www.monarchfirefighters.org.
- Mark updated the Board on the budget thru 9/30/08. To date, income is $69,058.67 and expenses $48,516.624.
The 2009 Budget was presented to the homeowners. The budget shows a proposed increase in the assessment for
2009 of 11%, or $12.50, bringing the 2009 assessment total to $125. Mark noted that the proposed budget includes
anticipated increases in energy related costs, gas and tree removal. Delinquencies have increased (27 in 2008,
from 21 in 2007 - average 20), decreasing the actual funds available.
- 2007 Expenses = $70,381.65
- 2008 anticipated expenses: Current expenses thru July/August 2008 were $5,922 per month.
$5,922/mo. X 12 months = $71,064
- Other like subdivisions in Chesterfield and their yearly assessments:
Baxter Lakes Addition I $150 (309 homes)
Baxter Lakes Addition II $155 (153 homes)
Royalbrook $125 (33 homes)
Claymont Woods $180 - could double due to retention pond (226 homes)
- It was also noted that many of the subdivision's trees are meeting their "40 year term" and are in
decline. This is a cost that will also increase as the subdivision ages.
- Mark compiled a list of "2008 Board Accomplishments" that he reviewed. This list included:
changes to the reporting of the budget, enabling income and expenses to be compared in a fiscal
year format, an updated website, including easier to use address (MF-CE.com) plus an email address
for easier communication by email, the appointment of a trustee as a "community liaison" with the
homeowners, continued work on establishing a Neighborhood Watch Committee, a cul-de-sac review
- Board Business:
- Michael informed the homeowners of the Board's decision to have security coverage at the next few meetings. This is due to a
homeowner making threatening gestures toward a trustee and spouse. A Chesterfield police officer will attend the meetings to
provide security for the homeowners attending and the Board.
- Michael reported on the partial filling of holes in the common ground behind Meadowbrook Way. Over 100 cubic yards of
dirt was used. Not all holes were filled, as they would affect the water flow in the common ground.
- Meredith reported that there had been 1 Home/Property Improvement Application. There were no other homeowner letters.
- Don reported that he is still trying to get a group of homeowners to evaluate and prioritize landscaping the subdivision cul-de-sacs.
- Mark introduced the candidates running for the 2 open trustee positions (both 3 year terms). Don Baird, who has served
on the Board for the past 10 months, talked about his accomplishments and goals. Homeowner Scott Eiler introduced himself
and spoke about his qualifications. Austin Peppin was unable to attend the meeting but his neighbor, Bill Loebig, spoke
briefly about Mr. Peppin. The ballots were handed out and a vote was taken. Don Baird will retain his position on the Board
and Scott Eiler will replace Mark Stolzenberg. The annual assessment of $125 for 2009 was approved. Meredith will send
documentation of this vote to City & Village for their records.
- The Board of Trustees unanimously endorses the tremendous job Mark Stolzenburg has done as president of the board
during the past three years. Through his leadership and vision, the subdivision has moved forward and much progress
has been made. He will be missed.
- Mail pick-up schedule:
- The meeting was adjourned at 9:10pm. The next scheduled meeting will be held on November 20, 2008, 7:30pm in the
Kehrs Mill Elementary Library.